Demand to invoice, every document linked
Requisition-to-payment buying with gate control, receipts only against approved inspections, and import handling from LC to bill of entry with landed cost carried into the item rate.
Gate control, QC-gated receipt and landed cost.
Purchase Demand: Each demand shows its PO, gate pass, receiving note, QI, GRN and invoice.
What the module does
Every item below exists in the product today; some are switched on per company during implementation.
Purchase demand
Direct, from a material request or from the production plan; minimum-stock pull, per-line approved quantity, attachments and the full document chain (PO / IGP / RN / QI / GRN / PI).
RFQ & comparison
RFQ e-mail → quotation entry → comparative statement with the lowest rate flagged and a per-item award with justification.
Purchase orders
Check → Approve, revision, close/reopen, editable terms, around twelve print layouts, e-mail to supplier and Excel import.
Gate, receipt & QC
Inward gate pass (approved, open POs only), receiving note, quality inspection and GRN.
Receipt tolerance
Excess receipt beyond the PO's allowed % is stopped at the gate pass and at the GRN.
Purchase invoice
One invoice from several GRNs of a supplier; the voucher posts on approval, with advance knock-off and service invoices.
Supplier master
GST/NTN/CNIC, tax rates with exemption periods, credit terms, unit mapping and an optional approval gate that, when enabled, blocks unapproved suppliers on PO, GRN and invoice.
Imports & landed cost
LC establishment, commercial invoice (B/L, ETA/ETD), in-bond clearing and bill of entry posting duties and taxes; landed cost spread into the GRN item rate.
Each step picks up where the last one left off
- Inward gate passes are accepted only against approved, open POs
- Receipts beyond the PO tolerance % are stopped
- Unapproved suppliers can be blocked on PO, GRN and invoice
- Stock is created only by a GRN against an approved inspection
See it in the system
Captured from the live application on an anonymised demo database. Click any screen to enlarge.
Goods Receipt NotesReceipts only against approved inspections, each with its accrual voucher.
Reports you get on day one
- Purchase Register
- Outstanding PO & Purchase Demand
- GRN, IGP and QI reports
- Purchase Return
- Supplier Ledger
- Supplier-wise Balance
- Payable Ageing
Schedule Your Pharma ERP Demonstration
A live demonstration built around your products, your plant and your approval chain: QC release, FEFO, stage-wise production, FBR invoicing and batch costing.