Employee Self Service is an increasingly widespread trend in Human Resources with many benefits for both the employer and the employee. These solutions allow an employee to handle many job-related tasks that otherwise would have fallen to management or administrative staff. They eliminate paperwork and unnecessary phone calls to HR.
The Employee Self Service allows employees to access or print pay slips any time. The ESS portal displays pay slips for all time, so the employees can access pay slips in the past. This saves time compared to printing and handing over hard copies of pay slips to employees.
Employee Self Service allows employees to apply for leaves from Mobile Phones or Desktops. Also lets the managers to approve or reject requests from Mobile Phones. Employees and Managers can access the ESS from anywhere, even when they are at home. This saves time and resources compared to submitting a leave application in a paper based approval system.
Employees can view their own attendance on the ESS Portal. This helps employees to approve that the attendance is ready for payroll processing. If there is any discrepancy, employees can raise a request to correct the attendance.
Attendance Regularization enables employees to correct their own attendance. Employees can view their own attendance and if any changes are required, they can raise a request on ESS to correct the attendance. Once managers approve the request, the attendance updates by itself.
The Employee Self Service portal allows the company to publish Policy documents that can be accessed by the employees. This makes it easy to publish company policy updates for employees.
Employees can upload their documents on the ESS Portal which can be accessed by HR users. This makes it easy for HR Users to organize documents against each employee.
Online Punching enables employees to mark attendance even when they are travelling. Employees can Clock In & Clock Out with GPS location. This allows managers to track employee travel path.
Employees can view their shift details from their Mobile Phones. This allows managers to easily notify employees about frequent shift changes. Shift calendar allows employees to have an overview of their shifts for the month.
Employee Self Service generates notifications and alerts for the HR, Managers and the employees such as Passport expiry, Driving License expiry, Shift Change, Birthday, Anniversary, Upcoming Holiday, and so on.
In some countries, income tax is calculated based on income from salary and also from other income and investments as declared by the employee. The ESS Portal makes it easy for employees to make declarations online, which helps the HR users to calculate income tax without manual intervention.
Employee Self Service has a direct impact on the administrative costs. No more printing pay slips and reports.
Employees can view attendance before it gets processed for payroll, they can also raise requests to make corrections on attendance; this eliminates the need for correction in pay slips.
Employees can make requests for documents like Experience Certificates, Attendance Corrections, Leave, Holiday, Vacation, and so on. This results in easier communication among employee, manager and HR team. The organization can communicate policies by sharing them on the Employee Self Service Portal.
Employees can view their daily attendance on a graphical interface; this helps them to ensure that the company has captured the right data to process payroll.
Employee Self Service enables employees to make requests from mobile phones and also allows managers to approve requests from mobile phones; this saves a lot of time compared to paper-based approval system.
Employee Self Service provides detailed data to managers and HR to make instant decisions. For e.g.: when a manager is about to approve a leave request, the ESS provides details about the employee’s leave balance, snapshot of attendance for the requested period, list of subordinates on leave in the same period, and so on.
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