Employee Self Service is an increasingly widespread trend in Human Resources with many benefits for both the employer and the employee. These solutions allow an employee to handle many job-related tasks that otherwise would have fallen to management or administrative staff. They eliminate paperwork and unnecessary phone calls to HR.
The Employee Self Service allows employees to access or print pay slips any time. The ESS portal displays pay slips for all time, so the employees can access pay slips in the past. This saves time compared to printing and handing over hard copies of pay slips to employees.
Employee Self Service allows employees to apply for leaves from Mobile Phones or Desktops. Also lets the managers to approve or reject requests from Mobile Phones. Employees and Managers can access the ESS from anywhere, even when they are at home. This saves time and resources compared to submitting a leave application in a paper based approval system.
Employees can view their own attendance on the ESS Portal. This helps employees to approve that the attendance is ready for payroll processing. If there is any discrepancy, employees can raise a request to correct the attendance.
Attendance Regularization enables employees to correct their own attendance. Employees can view their own attendance and if any changes are required, they can raise a request on ESS to correct the attendance. Once managers approve the request, the attendance updates by itself.
The Employee Self Service portal allows the company to publish Policy documents that can be accessed by the employees. This makes it easy to publish company policy updates for employees.
Employees can upload their documents on the ESS Portal which can be accessed by HR users. This makes it easy for HR Users to organize documents against each employee.
Punching enables employees to mark attendance even when they are travelling.
Employees can Clock In & Clock Out with GPS location. This allows managers
to track employee travel path.
view their shift details from their Mobile Phones. This allows managers to
easily notify employees about frequent shift changes. Shift calendar allows
employees to have an overview of their shifts for the month.
Service generates notifications and alerts for the HR, Managers and the employees
such as Passport expiry, Driving License expiry, Shift Change, Birthday,
Anniversary, Upcoming Holiday, and so on.
countries, income tax is calculated based on income from salary and also from
other income and investments as declared by the employee. The ESS Portal makes
it easy for employees to make declarations online, which helps the HR users to
calculate income tax without manual intervention.
Service has a direct impact on the administrative costs. No more printing pay slips and reports.
view attendance before it gets processed for payroll, they can also raise
requests to make corrections on attendance; this eliminates the need for
correction in pay slips.
make requests for documents like Experience Certificates, Attendance
Corrections, Leave, Holiday, Vacation, and so on. This results in easier
communication among employee, manager and HR team. The organization can
communicate policies by sharing them on the Employee Self Service Portal.
view their daily attendance on a graphical interface; this helps them to ensure
that the company has captured the right data to process payroll.
Service enables employees to make requests from mobile phones and also allows
managers to approve requests from mobile phones; this saves a lot of time
compared to paper-based approval system.
Service provides detailed data to managers and HR to make instant decisions.
For e.g.: when a manager is about to approve a leave request, the ESS provides
details about the employee’s leave balance, snapshot of attendance for the
requested period, list of subordinates on leave in the same period, and so on.
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