# Procurement & Imports: Demand to invoice, every document linked

> Gate control, QC-gated receipt and landed cost.

Requisition-to-payment buying with gate control, receipts only against approved inspections, and import handling from LC to bill of entry with landed cost carried into the item rate.

## Capabilities

- **Purchase demand**: Direct, from a material request or from the production plan; minimum-stock pull, per-line approved quantity, attachments and the full document chain (PO / IGP / RN / QI / GRN / PI).
- **RFQ & comparison**: RFQ e-mail → quotation entry → comparative statement with the lowest rate flagged and a per-item award with justification.
- **Purchase orders**: Check → Approve, revision, close/reopen, editable terms, around twelve print layouts, e-mail to supplier and Excel import.
- **Gate, receipt & QC**: Inward gate pass (approved, open POs only), receiving note, quality inspection and GRN.
- **Receipt tolerance**: Excess receipt beyond the PO's allowed % is stopped at the gate pass and at the GRN.
- **Purchase invoice**: One invoice from several GRNs of a supplier; the voucher posts on approval, with advance knock-off and service invoices.
- **Supplier master**: GST/NTN/CNIC, tax rates with exemption periods, credit terms, unit mapping and an optional approval gate that, when enabled, blocks unapproved suppliers on PO, GRN and invoice.
- **Imports & landed cost**: LC establishment, commercial invoice (B/L, ETA/ETD), in-bond clearing and bill of entry posting duties and taxes; landed cost spread into the GRN item rate.

## Workflow

1. Purchase demand
2. RFQ & comparison
3. Purchase order
4. Gate & QC
5. GRN
6. Purchase invoice
7. Payment

## Controls the system enforces

- Inward gate passes are accepted only against approved, open POs
- Receipts beyond the PO tolerance % are stopped
- Unapproved suppliers can be blocked on PO, GRN and invoice
- Stock is created only by a GRN against an approved inspection

## Key reports

- Purchase Register
- Outstanding PO & Purchase Demand
- GRN, IGP and QI reports
- Purchase Return
- Supplier Ledger
- Supplier-wise Balance
- Payable Ageing

## Screens

- [Purchase Demand](https://paratech.com.pk/screenshots/purchase-demand.webp): Each demand shows its PO, gate pass, receiving note, QI, GRN and invoice.
- [Goods Receipt Notes](https://paratech.com.pk/screenshots/purchase-grn.webp): Receipts only against approved inspections, each with its accrual voucher.

## Related modules

- [Quality Control & QA](https://paratech.com.pk/modules/quality): Quarantine-gated release, stage QA and FG QA.
- [Production](https://paratech.com.pk/modules/manufacturing): Versioned BOMs, MRP and yield gates per stage.
- [Inventory & Warehouse](https://paratech.com.pk/modules/inventory): Every unit, store and batch, under control.
- [Sales & Distribution](https://paratech.com.pk/modules/sales-distribution): FEFO dispatch, FBR DI and distributor sell-out.

## Next step

- [Request a demo](https://paratech.com.pk/contact): a live demonstration built around your products, plant and approval chain

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